Take the hassle out of conference room bookings

Posted on : Wed, 16 Sep App: Roomzilla

You wouldn't think that there would be too many problems in managing physical conference room reservations, would you? One would figure that you just invite people after checking their schedules and then find a room and work out a convenient time for everyone. There are even models in Outlook and Google Calendar that work on that system. Unfortunately, it's not always that simple. What tends to happen is that some rooms get double booked while others remain empty - causing frustration on all sides. After years of testing, a company in Cambridge, Massachusetts has put together a faultless, cloud-based solution to managing conference rooms that is controlled from one place and works in conjunction with onsite tablet technology. Roomzilla is a business scheduling app for Android and iOS that simplifies the process of booking rooms whether you are booking ahead or wanting to hold an impromptu meeting right now.



Scheduling times to use conference rooms can be a hassle. Just as often as rooms are double-booked, some rooms never get booked at all. Roomzilla is a web-based application that runs on Android and Apple tablets - as well as other mobile devices - that is designed to make booking and tracking conference room schedules a simple and painless process. In 2010, the people from the Cambridge Innovation Center found that they needed to solve a scheduling problem. The business was expanding quickly and the existing conference room booking system couldn't handle the influx of demand. They developed a new system that updated the old one but used tablets that were mounted outside of conference rooms all centrally controlled via almost any platform. After much testing, they worked out that, unlike previous models, it was more efficient to have people look at a grid of rooms, chose the best one available and then pick a time to invite people. Using a website based system that works in harmony with onsite iPad and other tablet displays, Roomzilla provides quick and real-time access to room availability - simplifying the process of booking a conference room - whether planning weeks ahead or if hosting an impromptu meeting.

The best possible recommendation for Roomzilla comes from the users themselves, of course. After a couple of years of development and use, Roomzilla had begun to be used by the prestigious Massachusettes Institute of Technology and visitors who saw it in action there began to contact CIC, with a view to using it for their own conference room scheduling. From here on in, Roomzilla went from strength to strength. Now, with four or five years and various tweakings under its belt it has developed into a fully-fledged app for tablets of all kinds. It's beauty lies in its simplicity of use and its flexibility in tailoring it to the individual needs of each business. The developers consistently take on board customer feedback to improve Roomzilla and to make it the ultimate conference room management tool.

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